Sample Letter for a Secondhand Smoke Survey
This sample letter can be adapted for various audiences and research purposes. Remember to replace bracketed information with your specific details.
[Your Name/Organization Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name (if known), or "To Whom It May Concern"] [Recipient Address]
Subject: Invitation to Participate in a Survey on Secondhand Smoke Exposure
Dear [Recipient Name or "Participant"],
We are conducting a survey to better understand the prevalence and impact of secondhand smoke exposure in [Geographic Location, e.g., our community, the workplace, etc.]. Your participation is crucial to helping us achieve a comprehensive understanding of this important public health issue.
Secondhand smoke is a serious health concern, affecting not only smokers but also those around them. This survey aims to gather data on exposure levels, associated health problems, and the effectiveness of current policies to reduce secondhand smoke. Your responses will contribute significantly to informing future interventions and public health initiatives.
The survey is anonymous and confidential. All responses will be aggregated and analyzed to provide overall trends and statistics. Your individual answers will not be shared with anyone outside of the research team. The survey should take approximately [estimated time to complete] to complete.
You can access the survey by clicking on this link: [Survey Link]
Alternatively, you can access a PDF version of the survey here: [PDF Link (optional)]
[Optional: Briefly address any incentives for participation, e.g., a raffle entry, a small gift card.]
We greatly appreciate your time and willingness to participate in this important research. If you have any questions or concerns, please do not hesitate to contact us at [Your Phone Number] or [Your Email Address].
Thank you for your contribution to public health.
Sincerely,
[Your Name/Organization Name]
--- Frequently Asked Questions (FAQs) Section (Optional, but highly recommended for increasing engagement and answering potential participant concerns)---
Q: How long will the survey take?
A: The survey is estimated to take approximately [estimated time to complete].
Q: Is my participation confidential?
A: Yes, your participation is completely anonymous and confidential. Your individual responses will not be linked to your identity.
Q: What will the survey ask me?
A: The survey will ask questions about your exposure to secondhand smoke, your health, and your opinions on related policies. [Optional: Briefly mention specific topic areas, without revealing the exact questions.]
Q: Who is conducting this survey?
A: This survey is being conducted by [Your Name/Organization Name], [brief description of your organization and its mission related to public health].
Q: What will the results of the survey be used for?
A: The results of the survey will be used to better understand the prevalence and impact of secondhand smoke exposure and to inform the development of effective public health interventions.
This revised letter incorporates best practices for survey invitations, including clarity, confidentiality assurances, and addressing potential concerns. Remember to tailor it to your specific audience and survey content.
